Medical Forms Information (2019-20)

Medical & Emergency Forms

The health information that is being gathered will allow The Overlake School to produce the emergency form needed for each student to participate in school related activities as well as provide health history and physician medical clearance for athletics participation.

The following sections are required to be completed for all students: All General Information Sections (Student Info, Medical Info, Medical Authorizations, and Transportation Info) and Immunization Information/Immunization form upload. Students wishing to participate in Athletics must also complete the Health History/Sport Registration prior to the first day of practice.

All students participating in a Fall Sport need their full profile complete by August 23rd (Upper School), September 3rd (Middle School) to be eligible for practice; all other students must have a complete profile before the start of school on August 26th.

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How to Prepare for Each New School Year

Returning Families

Before the start of the school year, families need to log-in to their secure SchoolDoc profile and verify information. New signatures are required for medical release each year. Health History information and Sports Physicals are valid for 13 months from the date of the exam and must be submitted prior to the student's first season of participation in the 2019-20 school year.

Immunization records only need to be updated if the student has received new vaccinations within the past year, or is entering the 6th grade. 6th Graders are required to obtain TDaP Vaccine or submit Certificate of Exemption if 11 years or older.

New Families

In June you will receive a welcome email from SchoolDoc with a unique account registration link; if you do not receive a link, please contact and she will resend that email. Please check other mail folders, or add as a "safe sender" so that you may receive email notifications regarding your child's health profile.


How to Access Your Child’s Health Records Profile

  1. Click the link in the welcome email that was sent to you to set a new password for your account.
  2. Follow the instructions, and complete the profile for your student. Alerts will appear for any missing required information.
  3. Upload any required documents to your account. (Pictures of documents are easily uploaded from cell phones.)
  4. Return to at any time to make changes/updates to your student’s health information before school begins on August 26th. Please note that US Fall athletes need the profile complete by August 23rd to be eligible for the first day of tryouts on 8/26/19.

Please set the domain as a ‘safe sender,’ to avoid accidental delivery to junk and spam folders.

It is very important that the information is complete and as accurate as possible. In addition to the general demographic information about each child and family, we will also be asking you for an acknowledgement on a "Consent for Emergency Medical Treatment" clause in the event that you cannot be reached regarding a medical emergency. This consent form allows EMS to treat your child in an emergency. You will also need to complete emergency transportation information and acknowledge that you have read and understand the signs and symptoms of concussions, sudden cardiac arrest, environmental conditions, health and eating disorders. Please note that if you need to make any updates to the information, you can log in to the secure site at any time to do this throughout the school year.

You may either download the Sports Physical form or find it on SchoolDoc. It is important to note that this form requires a health care provider's signature (MD, DO, ARNP, PA, ND). This form is required for all new students, all students entering ninth grade and any student wanting to participate in the athletic programs at either the Middle School or Upper School level. The Sports Physical form is valid for 13 months from date of exam. State and school policy requires that the Sports Physical form be valid for the full length of the athletic season the student is participating in. Expired forms must be replaced prior to expiration date or student will become ineligible.


Vaccination Information

Immunization Requirements for New Overlake Students and 6th Graders

Washington State law requires that all children entering a school in the 5th through 12th grade must show proof of immunizations or have a certification of exemption. If your child is coming from out of state or country please complete the Washington State Certificate of Immunization Status form.


Your child must have updated documentation of these immunizations and a completed record on file before the first day of school in the fall. A health check-up that includes vaccinations is recommended for all children aged 11-14 years. Please upload the state Certificate of Immunization Status form showing dates of DTaP, MMR, IPV, Hepatitis B, Varicella, and TDap (if applicable) immunization and submit the manual entry of immunization records on Students that are new to Washington State are required to provide immunization records on the Certificate of Immunization Status with the parent signature for vaccinations recognized by the state.

The state law with regard to medical exemptions now requires a licensed health care provider to sign the Certificate of Exemption for a parent or guardian to exempt their child from school and child care immunization requirements. The signature verifies that the provider has provided the parent or guardian information about the benefits and risks of immunization. A parent or guardian can also turn in a signed letter from a health care provider stating the same information.

In 2019, the Washington State Legislature passed a bill that removes the personal and philosophical option to exempt children from the MMR (measles, mumps, and rubella) vaccine required for school and child care entry. The bill was signed into law by Gov. Jay Inslee on May 10, 2019. This law will take effect in Washington state on 7/29/2019.

Personal/Philosophical exemptions for other vaccinations will require submission of the exemption form. Medical and Religious exemptions for MMR continue to be permitted and proper exemption form must be submitted if claiming medical or religious exemption for MMR. If your child has a philosophical/personal exemption on file currently for MMR documentation must be provided showing immunizations have been received in order for the child to begin the upcoming school year. This document must be uploaded to SchoolDoc if applicable.

Vaccine and Disease Information

  • Tetanus, diphtheria, and pertussis (Tdap)
    The Tdap vaccine protects teens against tetanus, diphtheria, and pertussis (whooping cough). The vaccine is recommended for all children 11 years and older. Tdap should replace one tetanus booster. Pertussis is a very serious disease that causes coughing spells, making it hard to eat, drink, and even breathe. It can also cause pneumonia, seizures, brain damage, and death.
  • Varicella (Chickenpox)
    Children are required to have two doses of the varicella vaccine in grades 5-8 to protect against chickenpox. Chickenpox spreads easily and can cause serious skin infections, pneumonia, meningitis, and even death. Even mild cases of chickenpox are uncomfortable; it is difficult to treat itchiness and there is potential for scarring.
  • Hepatitis B
    Hepatitis B is a serious disease that affects the liver. It is caused by the hepatitis B virus. Hepatitis B can cause mild illness lasting a few weeks, or it can lead to a serious, lifelong illness. Vaccination is typically administered by 6 months of age.
  • Polio
    Most people infected with polio have no symptoms, and many recover without complications. But sometimes people who get polio develop paralysis (cannot move their arms or legs). Polio can result in permanent disability. Polio can also cause death, usually by paralyzing the muscles used for breathing. Most people should get IPV when they are children. Doses of IPV are usually given at 2, 4, 6 to 18 months, and 4 to 6 years of age. The schedule might be different for some children (including those traveling to certain countries and those who receive IPV as part of a combination vaccine). Your health care provider can give you more information. 


Kim Stevens
Athletic Trainer
425-868-6191 x625