Families are required to pay the full balance at the time of registration. 

Refund policy-
Full refund, less $50 from January 5 - Feb 27
Full refund, less $100 from Feb 28 - May 15
No refunds will be issued after May 15. You may transfer your child to another camp session available in the same 2026 summer, but we will not issue a refund under any circumstances after May 15.

For drop-off and pick-up, families should enter through the school’s main entrance (off of Redmond Road) and drive all the way to the top of the hill. Both drop-off and pick-up take place in the school's upper parking lot. 

The following is an outline of drop-off and pick up times:

• Drop-Off: 8:30-9:00
• Half-Day Camp Pick-Up: 12:00-12:15
• Afternoon Pick-Up: 4:00-4:15

Pick-Up Authorization
Summer Program Staff will release children to recognized adults. The adult should be listed on the registration form or given authorization by emailing- summerprogram@overlake.org. 

Late Arrivals and Early Pick-up

If you have a planned late arrival or early pick-up, the parent or guardian of the child should email summerprogram@overlake.org at least 24 hours in advance. A summer program staff member will bring your child to the drop-off and pick-up location. 

Overlake does not have an extended care program. Families must pick up their children between 4:00-4:15 each day.

8:30-9:00: Drop off (upper parking lot loop)

9:00: Morning camps begin 

10:15-10:45: Snack and Activities 

10:45-12:00: Morning camps continue

12:00-12:15: Half-Day campers are picked up (upper parking lot loop)

12:00-1:00: Lunch, games, and activities for full-day campers 

1:00-2:15: Afternoon camps begin

2:15-2:45: Snack and Activities 

2:45-4:00: Afternoon camps continue

4:00-4:15: Pick-up (upper parking lot loop)

Campers can bring their own lunch or purchase a lunch from the school cafeteria. If you would like to purchase lunch, you can do so when registering. 

During community time, Overlake will provide a small snack for each student. All snacks will be nut-free, and a gluten-free option will always be available. Snacks will be packaged individually to avoid sharing food. If you have specific concerns about snacks, please include them in your profile. 

Safety
Safety of students is Overlake’s highest priority. The Overlake School works very hard to create and maintain a safe involvement for all individuals that participate in any activities on campus. 

All Summer Program Faculty & Staff are First Aid/CPR certified. In consultation with the Athletic Trainer, Summer Program Faculty & Staff will treat minor injuries to students with their first aid knowledge. Summer Program Faculty & Staff will call 9-1-1 immediately if any student is significantly injured. They will follow that call with notification to parents and/or guardians of students involved. 

In the case of minor or major infractions, an Accident/Injury Report will be filed by staff & faculty involved in alleviating the incident. Families will be notified about any safety concerns by the Director of Summer Programs.

Discipline
At Overlake, we believe discipline is a community responsibility, all faculty and staff contribute to maintaining standards of student conduct. During our Summer Program, we will ask all Teachers and Summer Program Staff to make clear their academic and behavioral expectations at the start of each session. It will be the responsibility of these faculty and staff members to hold students accountable for the expectations they have assigned using the best practices of classroom management.

Issues of classroom management, such as, but not limited to, minor infractions such as socializing in class and tardiness, may be handled by the teacher at their discretion. In such cases where the student has not responded to the teacher‘s corrective measures, they may refer the student to the Summer Program Director.

Minor Infractions
Any violation of the School‘s expected behavior for students at school and during Summer Program activities is considered to be an infraction. Minor infractions are deemed to be less offensive than major infractions, but are still considered unacceptable from a member of the school community. Examples of minor infractions include, but are not limited to, the following:

• Disrespect toward persons or property
• Inappropriate clothing
• Leaving campus without permission
• Cutting a class
• Driving recklessly to, from, or on campus
• Being disruptive in the classroom, library, assembly, or any other common area
• Profanity

In consultation with Summer Program Faculty & Staff and parents of students involved, the Director of Summer Programs will handle all major infractions taken by students at his or her discretion. 

Major Infractions
There are certain fundamental policies and expectations at Overlake that, when violated, are considered Major Infractions. A Major Infraction is a very serious offense. The following are examples of Major Infractions (the list is not all inclusive):

• Violation of the school’s Drug and Alcohol Policy
• Abusive language
• Verbal, physical or sexual harassment or abuse of a student by peers
• Cheating or plagiarism
• Willful destruction of property belonging to Overlake, its personnel or another student
• Stealing
• Possession or use of any kind of weapons on campus
• Lying, deceit, or any other dishonest behavior

Students who violate the behavioral expectations are subject to more serious consequences such as suspension.

More information on Disciplinary Policies & Procedures