Selection Process

Since it is not possible for everyone to get their first choice, it is very important that you consider all choices carefully. We encourage you to participate in different types of projects each year.  Past experiences will be taken into account in the placement process; If you have participated in a popular project in the past, particularly a travel project, be prepared that you may not be placed on a similar project this year.  Travel projects are ones where the participant did not sleep at home for the majority of the project.  The exception to this is the East Coast College Tour, which is treated as a local project unless a student participates in the tour more than once. After looking through the catalog and identifying five choices, a parent will need to log in and approve project selections.   

Criteria that will affect project placement include: year in school, history of local versus travel projects, previous project choice number, school versus independent project, and group compatibility.  Although it is fun to do projects with your friends, one of the goals of project week is Challenge and this may take the form of interacting with people outside your circle of friends.  Teachers will often request splitting up students to improve the project dynamics.  Therefore, groups who decide to list all the same projects often find themselves widely scattered.  As a result,it is best to make your own decisions about what you would really like to do. Students should be prepared to participate in any of their five choices.           

See deadlines below. If you do not complete the sign-up process by the due date, you will not be included in the first placement and will be placed in a project on a space available basis. 

Definitions & Additional Information

Extended Education & Foreign Travel Programs

Extended education projects are projects usually costing over $900 and involving travel. These projects require extensive student involvement in preparing for the project. Overlake will be offering the following extended education trips this year.  Sign-ups for these trips are done with the leaders prior to project week sign-ups.

  • Global Service in Uruguay
  • Washington D.C. via Rails and Trail
  • East Coast College Tour
  • Ancient Field Studies: Rome
  • Chinese Exchange
Estimated Cost

All prices listed in this catalog are estimates.  Leaders try to be as accurate as possible but ticket fares, rental fees, and numbers of participants are subject to change so please keep this in mind when signing up.  Final costs can be higher or lower than those listed.  Student accounts will be charged once final expenses have come in and only for expenses incurred.  If you have concerns about the cost then speak to the leader directly.  Please do not list a project which will cause financial problems if you are assigned to it.   

Refunds

Occasionally a student may have to drop out of a project on which they have already committed money.  Depending on the timing and nature of the project some refunds may be available.  However, many projects are based on a certain number of participants, negotiated group fares and charges by outside organizations.  Once money is committed, Overlake cannot be held responsible for providing refunds if doing so would jeopardize the project or result in cost increases for the other participants.

Flying

Some projects involve flying.  Flight insurance is purchased for all international travel projects. If you are concerned about possible U.S. flight cancelations, please contact the Project Week Director about arranging flight cancelation insurance. 

Service Hours

Certain Upper School projects can earn up to 15 hours of Community Service credit.  These are noted on the project description.  

Pre Sign-Ups

Certain projects require advance sign-ups and students who are participating on these projects should turn in their PW form with only that project listed.  Otherwise these should not be listed on your form.   

Independent Projects

Students may do one independent project in middle school and one in high school.  Arrangements for this option are made with the project week coordinator.  This will not be considered an option after regular project assignments have been posted. Independent group projects are not an option.  

Changing Projects

Project Week assignment changes will be made only in the case of a medical condition that prohibits student from participating in the project or another compelling reason as identified by the Project Week Director. For this reason, students should carefully read the catalog descriptions to ensure that they can complete project requirements. If students participate in a competitive sports league or are members of another group organization that may possibly require them to attend an event during Project Week, they are encouraged to select a local project.  

Project Week Timeline

  • November 9 - Catalog Published
  • November 28 - Independent Proposals Due
  • November 10-28 - Student Selection Period
  • December 21 - Student Placement Published
  • February 7 and March 14 (9-9:30AM) - Project Week Group Meetings
  • March 25-29 - Project Week

Contact

Joey Pauley
Project Week Director

jpauley@overlake.org
425-868-6191 x816